Case Study: Workforce – A Custom Solution for Streamlining Production and Inventory Management

Client Overview

Our client, a leading production company specializing in complex projects, faced challenges in managing their workflow, inventory, and product tracking efficiently. With multiple ongoing projects, the need to streamline production processes and inventory movement became critical for operational success.

The Problem

The client faced significant issues in managing their workflow and inventory:

1. Manual Processes: Inventory tracking and product movement between the warehouse, site, and production lines relied on outdated manual processes, leading to human errors and delays.
2. Lack of Real-Time Updates: Employers on-site had no easy way to check product statuses, causing miscommunication between the warehouse and production teams.
3. Disorganized Project Tracking: Products often overlapped across different projects without clear assignment or visibility, creating confusion and inefficiency.
4. Ineffective Resource Allocation: No centralized system existed to track where a product was in the pipeline (planned, manufactured, in the warehouse, or assembled).

These issues resulted in delayed projects, increased costs, and wasted resources, ultimately impacting productivity and delivery timelines.

The Solution: Workforce

To address these challenges, we developed Workforce, a custom-built web and mobile app for iOS and Android, tailored to the client’s specific needs. The app optimizes production workflows and inventory tracking through the following features:

1. Barcode Scanning for Inventory Management:
   • All products are labeled with barcodes for seamless scanning.
   • Employees on-site or in the warehouse can instantly scan products to update or retrieve their status.
2. Centralized Project Management:
   • Employers can create and manage individual projects.
   • Each product is assigned to a specific project, ensuring clear organization and reducing overlap.
3. Real-Time Product Status Tracking:
   Products progress through clearly defined statuses:
   • In Contact
   • Planned
   • Manufactured
   • In the Warehouse
   • In the Site
   • Assembled
   • Done
   Status updates occur in real-time, ensuring complete visibility of product movement at every stage.
4. Custom Dashboard and Reporting:
   • Employers gain insights into project timelines, product statuses, and bottlenecks.
   • The dashboard highlights progress and resource allocation for better decision-making.

Results

By implementing the Workforce app, the client achieved:

• 50% Reduction in Errors: Barcode scanning eliminated manual data entry mistakes.
• Improved Communication: Real-time updates between warehouse and site teams streamlined workflows.
• Faster Project Completion: With clear visibility of product statuses, teams completed projects faster with fewer delays.
• Increased Efficiency: Employers now track products effortlessly, ensuring every resource is accounted for and projects stay organized.